Immeasurable is a book I’d like to give every person just starting out in ministry. Continue reading “Skye Jethani’s IMMEASURABLE is a book I’d like to give every person just starting out in ministry“
Trello, the digital Kanban and project management software, is all the rage for personal productivity and collaborative project management. Its simple and intuitive interface combined with clever features and powerful integrations with other services have rightly caused it to ascend to the upper echelon of similar tools. The more I use Trello for church, the more excited I get about the possibilities.
If you’ve never checked out Trello, now’s the time. Before you go on with these tips, you might want to read my brief primer.
Here’s how you can leverage the power the Trello for church:
1) Collaborative task management. I’ve set up a simple shared board between me (the rector of my church) and my administrative assistant with the following lists:
All of those are pretty self-explanatory. I add stuff to the Todo list and my assistant moves it to the appropriate list. I clear out the done list after reviewing every week or so.
The Resources list has links to some of the other systems we use and attachments for quick reference.
2) Leadership onboarding. I am in the process of working through exactly what this should look like for us, but you can easily put together a Trello board with essential information for new leaders. Possible lists could be:
- Team/Staff – with a card/photo for each person on staff
- HR Docs
- Church docs – constitution, bylaws, etc.
3) Internal calendar planning/brainstorming. Make a board for the year and list for each month. Add events as cards and drag them around as needed during your brainstorming sessions.
4) Worship set planning. Worship leaders can make a Trello board with a list for each Sunday and card for each song. Drag and drop makes it easy move stuff around as needed in the set, and you can also attach chord sheets, etc to the cards for band members or other leaders.
5) Sermon series planning. Create a board for your series with lists for each week/sermon/talk, and add cards for things like:
- Main passage
- Song ideas
You’ll have everything in one place and can easily share and collaborate with your team as needed.
The flexibility and power of using Trello for church means that you’re only limited by your own creativity when it comes to streamlining your church’s processes and communication.
The best part about using Trello for church?
You can do everything I’ve outlined above absolutely free. Upgrading will get you a some extra perks when it comes to backgrounds and integrations, but it’s not at all necessary to get started with this amazing tool for ministry.
Did I mention their mobile apps are free and awesome, too? You’ll have all this stuff at your fingertips when on the go.
I hope this post has been helpful in giving you some ideas on how to use Trello to level up your planning, organization, and collaboration in your own church context.
Field Notes are the clever, collectible (and thus, a bit addictive), design-focused notebooks that all the bloggers rave about. They really are fun, fairly affordable, and quite useful.
I use my Field Notes as my pocket notebook. It goes where I go to capture thoughts and ideas while out-and-about. I also use them to plan out my day.
When I’m disciplined, it goes like this:
- At night, I’ll prepare the page for the next day by writing the day of the week, month, date, and liturgical feast if applicable at the top of the page.
- Right below that I will write down the readings for Morning and Evening Prayer for the Daily Office.
- On the left side of the page, I will list the most important things I’d like to get done for the day (no more than six usually). As the day goes on I just capture item below that to make a running list.
- On the right side of the page I’ve started making a simple daily agenda from 9-5 with any hard commitments I’ve made so I can see my day at a glance and add to it as necessary.
Here’s what a typical daily page looks like:
I use a Pilot G2 .07 mechanical pencil to write in my FN, which I love, because the metal tip retracts when not in use, making this a pocket-friendly pencil.
If you want, you can get tons of nice covers for your Field Notes, but they’re fine without, as long as you are okay with your notebook developing some character. I like having a bit of extra protection for my notes, so I had a cover custom made from this Etsy shop.
I have a “team” in Trello called Trusted System. Within that team I have six boards:
- Reference Lists
- Horizons & Areas of Focus
My Next board has four lists of cards:
- Inbox – for throwing stuff in as go throughout my day
- Waiting for – anything that needs to get done ASAP but I’m still waiting on someone else’s action (reply to an email, etc)
- Next – Stand alone physical next actions ( for example “move bookshelf from living room to hall nook”)
- Agendas – One card containing a list of things to talk about, per person need. There’s always agenda cards for my wife, bishop, associate pastor, administrative assistant, plus a few others as needed.
I use Trello color-coded “labels” for contexts. My contexts are:
- DMAC (the church I pastor)
My Projects board contains anything that that requires more than one physical next action. As I review this board every week, I add physical next actions to my next board. I have two lists on this one:
- Current – Projects that are active
- Pending/Delegated – Similar to “Waiting for” on my Next board.
This is a pretty flexible board that just contains any lists I need on regular basis for reference. Mostly just packing lists as this point.
My Someday Maybe board has six boards, each with stuff I’d like to do eventually, but are not at all pressing. As I review this I move these things to the appropriate places on my Projects or Next boards. My lists are:
- Personal Projects
- DMAC (the church I pastor)
- Stuff to buy
- Home & Family
This functions as a complement to my physical tickler file and my digital calendar. It is made of four lists:
- January – March
- April – June
- July – September
- October – December
As I go through the year I drag the current quarter to the left so it’s always the first one I see. I use this to put date-specific reminders, files/confirmation numbers I’ll need etc. This is for stuff that needs to happen around a certain date/month, but is not set in stone. So “schedule eye exam – January” I’ll just throw in January-March. When I review this board, I’ll move stuff to the appropriate place as needed: Projects, Next, or my calendar.
Horizons & Areas of Focus
This board is made up five lists. The first list is Mission and Core Values. The first card contains my personal mission statement:
“Help others discover and grow in the great love of God.”
Below that I have a card for each of my core values:
In each of those cards I have a list of core habits I try to cultivate. So in the “Stewardship” card I have:
- Spend less than I make
- Exercise at least 3 times per week
- Review calendar weekly
The other lists are “areas of focus” or “spheres of life.”
- Parish Priest
Each of those lists has four cards:
- Desires – Specific ideas of what I want to be like in these areas
- Actions – Concrete ways to move toward the vision (no more than 3 at a time)
- Challenges – Thinking ahead to possible obstacles
- Vision – A description of the big-picture “end result” in each of these areas